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How to Create a Request for Proposal (RFP)

The 8 Things You Need to Include in a Janitorial RFP

When selecting a commercial cleaning company for your business, you will most likely create a Request for Proposal, often called an RFP, which offers prospective companies an idea of what you’re looking for. These guidelines include your company’s specifications, requirements, details and cleaning and disinfecting goals. When ServiceMaster Clean receives your RFP, we will carefully review your guidelines and then respond with an explanation about why ServiceMaster Clean can provide you with the best commercial cleaning and disinfecting services.

When sending us your RFP for janitorial services, make sure you provide us with a thorough request so that we can fully answer your questions and concerns.

Send Us Your RFP!

Once you have included the eight pieces of the below information, send it over to ServiceMaster Clean so that we can review it and explain how we can meet your cleaning and disinfecting needs while adhering to your schedule and budget. We have over 65 years of commercial cleaning experience and our janitorial cleaning services are second to none. We are fully committed to embracing your cleaning goals and offer convenient, flexible RFP cleaning services.

Read on below for the eight things to include:

  • Here are eight things you should include in your request:
  • Company Overview & Background
    This request is how we will get to know you and your facility. Include in it a brief overview of your company and the industry you are in. That way we can take notes about your industry and explain why we are equipped to handle your unique requirements.
  • Details About Your Business’s Cleaning Goals
    Please include as many details as possible, including how often you would like our services, the types of products you want us to use and which areas require cleaning and disinfecting. We’ll then be able to respond with the most comprehensive cleaning strategy to meet your goals.
  • Preferred Payment Methods & Schedule
    Let us know how you would like to pay for our services and on what schedule. This will help us both be on the same page right from the start.
  • Establish Evaluation Criteria
    If you have specific criteria for your prospective cleaning company, including preferred years of experience or references, please let us know.
  • Details About Your Schedule & the Scope of Work
    Again, please be as detailed as possible and explain your preferred work schedule. This would include the time of day you want to schedule our visits, if you have any cleaning supplies, and if not, what you would like us to provide. Also include the preferred length of contract and renewal options.
  • Include Any Additional Service Requests
    ServiceMaster Clean offers a variety of additional specialty services, including window washing, air duct cleaning and upholstery services. Explain if you require any additional specialty services. We can include these services with your regular cleanings or on a one-time project-based basis.
  • Include Any Necessary Industry Standards
    If there are any regulatory cleaning standards your facility must meet, please include them in your request. Certain industries, like healthcare, in particular, require specialized cleaning services that adhere to strict industry standards.

    We can then explain how our cleaning experts have the specialized training and skills to meet or exceed the standards set forth by the EPA, OSHA and others.
  • Include Points of Contact
    Tell us who your main point of contact will be, and also include any other team members who will be involved along with their contact information.

Contact us today at (844) 325-0707 to learn more about our commercial cleaning services and creating your RFP.

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